Capabilities
Everything your daycare runs on, in one place.
DaycareMate isn't six tools glued together — it's one platform with six surfaces. Every record is created once and used everywhere, from the admission invite to the receipt PDF.
Admissions
Replace paper forms and PDF email threads with a magic-link onboarding flow that arrives ready for one-click approval.
- Admin sends a one-shot magic-link invite to the parent's email
- Parents complete child, guardian, sibling, and document upload steps at their own pace
- Optional staff fill-on-behalf with a transparent audit field
- Approval materializes Parent, Student, Guardians, Documents, and first invoices in one transaction
Attendance
A tap-and-go classroom roster for teachers and a real-time picture of who is in for admins and parents.
- Daily check-in and check-out with one tap
- Absent and late-pickup flags tracked separately
- Per-classroom and per-program roster views
- One-click CSV export for compliance and payroll
Activity feed
The parent-facing experience that turns every drop-off into trust — a private, real-time window into the child's day.
- Teachers log meals, naps, learning, and mood in seconds
- Photo attachments delivered through private object storage
- Per-child feed scoped to authorized parents only
- Designed for fast tap-and-go phone entry in the classroom
Messaging
Stop chasing parents on three different channels. Conversations live in the same system that runs the daycare.
- 1:1 conversations between parents, teachers, and admins
- Admin broadcasts for closures, events, and reminders
- Email notifications on new messages when configured
- Read and unread state surfaced in-app
Billing
An invoice-first workflow built around how daycares actually bill — tax-aware, audit-logged, and immutable after issue.
- Reusable fee plans with MONTHLY, WEEKLY, ONE_TIME, and PER_HOUR cadences
- Batch billing runs with Draft → Pending → Paid lifecycle and per-invoice event log
- Manual payments with parent statement, unapplied credit, and credit notes (CN-YYYY-####)
- Tax rate frozen on each invoice at issue time, with a per-line taxable flag
Embeddable visit booking
Capture leads from your existing daycare website without sending them to a new domain.
- Drop the booking form into any marketing site
- Leads land directly in your admin lead board
- Anti-spam protection and rate limiting on the public endpoint
- Convert a lead into an admission with a single click
And quietly underneath
The plumbing that keeps everything honest.
The features above all sit on the same trusted foundation.
Single-tenant per daycare
Your own database, your own object storage, your own CDN, your own email identity.
Role-based access (4 roles)
Super-admin, admin, teacher, parent — enforced at the middleware and on every API.
Audit-logged invoice events
Issue, payment, credit note, void — every change is timestamped on the invoice.
Private object storage
Photos and documents served via short-lived presigned URLs through a CDN.
Transactional email built in
Magic-link invites, new-message notifications, dunning reminders — all via your own sender identity.
REST API ready for mobile
The same backend the web app uses is ready to power a future native mobile client.
Ready when you are
See it on your own data.
Walk through a tailored demo with your fee plan, your classroom roster, and your billing cadence.