The complete childcare management software platform — preschool management software, nursery management software, and daycare ERP for early years centres worldwide.
Everything your childcare centre needs to run smarter.
Smarter centres. Happier families.
Manage admissions, attendance, billing, parent communication, classrooms, staff, and daily care—all from one secure childcare management platform. Give administrators, teachers, and parents dedicated portals while keeping your entire centre connected.
Your data lives in the region you choose, on infrastructure isolated to your deployment.
8
Role-tailored experiences
From super-admin to parent — each role sees only what they need, enforced at every API call.
100%
Audit-logged invoice lifecycle
Every issue, payment, and credit note is timestamped on the invoice.
0
Hidden per-student fees
One annual license per deployment with unlimited students — no surprise per-child add-ons.
Why DaycareMate
Designed around what centre directors actually run.
Built from the real day-to-day of admissions, classroom care, parent communication, and finance — not a generic CRM bent into shape.
Tax-aware finance, locked on issue
Every invoice freezes its tax rate at the moment it is issued, with a per-line taxable flag so deposits and registration fees stay outside the tax base. Credit notes are numbered CN-YYYY-#### and the per-parent statement is always one click away.
Your data, your deployment
Every centre gets its own deployment — your database, your private object storage, your CDN, your transactional email identity, and white-label branding with your centre name, logo, and favicon. We do not share infrastructure between customers.
Role-tailored, by design
Eight staff roles — from front desk to billing — each see only what they need. Teachers get a tap-and-go classroom view. Parents see only their own child's day. Enforced at every API call.
Capabilities
Everything your centre runs on, in one place.
Nine tightly integrated surfaces. Each one is a deep tool in its own right, and they all share the same source of truth.
Admissions
Replace paper forms and PDF email threads with a magic-link onboarding flow and configurable admission form builder — ready for one-click approval.
Responsive Parent, Teacher, and Admin web portals with PWA add-to-homescreen — built for phones and tablets today. Native mobile apps are on the roadmap.
The full product — admissions, leads pipeline, attendance, activities,
messaging, billing runs, PWA-ready portals, and embeddable enquiry forms —
on your own dedicated deployment with white-label branding included.
See what's included
or contact us for a tailored quote.
The UAE is our first market. Deployments are configured for UAE centres by default — AED, 5% VAT, and Asia/Dubai timezone — while the platform serves early childhood providers worldwide.
No. DaycareMate is a global early childhood management platform. The UAE is our first market, and we configure deployments for UAE centres by default (AED, VAT, Asia/Dubai timezone).
Does DaycareMate support UAE VAT?
Yes. VAT rate is configurable per deployment. UAE centres typically use the default 5% VAT with per-line taxable flags on invoices.
What currency does DaycareMate use?
Currency is configurable per centre. AED is the default for UAE deployments.
Can DaycareMate work for centres outside the UAE?
Yes. Currency, timezone, and tax settings are configurable per deployment. The platform is built for early childhood centres worldwide.
Frequently asked
Answers to the questions every centre director asks first.
Is DaycareMate only for daycares?
No. DaycareMate serves preschools, nurseries, daycares, childcare centres, early learning centres, Montessori schools, kindergartens, and playschools worldwide.
Is DaycareMate hosted per centre?
Yes. Every customer gets a dedicated deployment — your own database, your own private object storage, your own CDN, your own transactional email identity. We do not share infrastructure between centres.
What does white-label mean?
White-label means the software runs under your centre's brand, not ours. Your centre name, logo, and favicon appear on your dedicated deployment, and invoice PDFs carry your branding. Parents and staff see your centre's identity; DaycareMate powers the platform behind the scenes.
Is DaycareMate white-labelled for our centre?
Yes. Each centre gets a dedicated deployment with your branding: centre name, logo, favicon, and branded invoice and receipt PDFs. Your families experience your centre's identity on a platform built for early childhood operations.
Can I run multiple centres on one account?
Today, each centre gets a dedicated deployment. Multi-campus within one deployment is on the roadmap.
Does DaycareMate include an AI assistant?
For subscribing centres, we can deploy a 24/7 AI enquiry assistant on your website. Your team reviews conversations and converts qualified enquiries into your leads pipeline.
Do chat enquiries automatically become leads?
No. Contact details shared in chat are saved to Leads → Chat inquiries. Your team reviews conversations and adds qualified enquiries to the pipeline with one click.
How does the AI assistant collect contact details?
During natural conversation, the assistant may politely ask for name, email, or phone when engagement and intent are high. Parents can skip and keep chatting. Shared details and chat summaries are saved to Leads → Chat inquiries for review.
Can parents pay online through the system?
Not in the current release. Payments are recorded manually (cash, transfer, card outside the system) or via parent payment proof submissions that admins approve. Online payment gateways are on the roadmap.
What mobile apps are available?
Today, Parent, Teacher, and Admin use responsive web portals with PWA install (add to your home screen). Native Parent and Teacher mobile apps are on the roadmap; the platform REST API is built to support them when they ship.
Can I use my own currency and timezone?
Yes. Currency, timezone, and tax/VAT are configurable per deployment. UAE centres typically use AED, 5% VAT, and Asia/Dubai timezone by default.
Where is my data stored?
Each centre gets a dedicated deployment with its own database and private storage in the cloud region you choose. Photos and documents are served via presigned URLs that expire on each request.
How does parent onboarding with magic links work?
Admins send an invite; parents open a secure link, verify their email, and complete child profiles, guardians, siblings, and required documents step by step. Nothing goes live until your team approves the admission.
What happens when we approve an admission?
Approval creates the parent account, student record, linked guardians, stored documents, and the first invoices from your fee plan in one flow — no retyping data from spreadsheets or PDFs.
Can we customise fee plans and billing cadence?
Yes. You define fee plans, deposits, registration, and tax treatment per line. Billing runs can follow your weekly or monthly rhythm; tax rates are frozen on each invoice at issue time.
How do teachers use attendance and leave?
Teachers check children in and out from the classroom roster or via QR scan. Parents submit leave requests in advance; approved leave auto-marks attendance as absent.
Can we message individual parents or broadcast to everyone?
Teachers message each child's household directly. Admins can broadcast announcements to all enrolled families or target specific classrooms.
Is there an embeddable enquiry form?
Yes — embed an enquiry form on your website or link to a hosted register page so leads land in your pipeline with consent capture.
Who can see a child's photos and activity feed?
Only staff roles you authorise and that child's own parents or guardians. Row-level checks run on every request — parents never see another family's children.
What languages are supported?
The UI is English only today. Currency, timezone, and tax settings are configurable per deployment for centres worldwide.
Ready when you are
Ready to modernise your centre?
Book a tailored demo and we'll show you how every step — from enquiry to invoice — fits together.
