AI-powered childcare management software, preschool, nursery, and daycare ERP for multilingual centres worldwide.
Everything your childcare centre needs to run smarter.
Smarter centres. Happier families.
AI-powered platform for admissions, attendance, billing, and parent communication, with built-in translation so multilingual families stay connected. Dedicated portals for administrators, teachers, and parents.
Your data lives in the region you choose, on infrastructure isolated to your deployment.
8
Role-tailored experiences
From super-admin to parent, each role sees only what they need, enforced at every API call.
100%
Audit-logged invoice lifecycle
Every issue, payment, and credit note is timestamped on the invoice.
Fit
Plans by centre size
Annual packaging based on your centre size and number of active students.
Why DaycareMate
Designed around what centre directors actually run.
Built from the real day-to-day of admissions, classroom care, parent communication, and finance, not a generic CRM bent into shape.
Tax-aware finance, locked on issue
Every invoice freezes its tax rate at the moment it is issued, with a per-line taxable flag so deposits and registration fees stay outside the tax base. Credit notes are numbered CN-YYYY-#### and the per-parent statement is always one click away.
Your data, your deployment
Every centre gets its own deployment, your database, your private object storage, your CDN, your transactional email identity, and white-label branding with your centre name, logo, and favicon. We do not share infrastructure between customers.
Role-tailored, by design
Eight staff roles, from front desk to billing, each see only what they need. Teachers get a tap-and-go classroom view. Parents see only their own child's day. Enforced at every API call.
Capabilities
Everything your centre runs on, in one place.
Ten tightly integrated surfaces. Each one is a deep tool in its own right, and they all share the same source of truth.
Admissions
Replace paper forms and PDF email threads with a magic-link onboarding flow and configurable admission form builder, ready for one-click approval.
The parent-facing experience that turns every drop-off into trust: a private, real-time window into the child's day, with likes and family-only comments.
Staff draft activity updates from a short note or photos, and progress summaries from their observations. Prefill only: teachers still review and post.
Design branded ID cards once, then print one student or a whole classroom. Front and back layouts, attendance QR, and duplex-ready PDFs for office printers or PVC card printers.
Responsive Parent, Teacher, and Admin web portals with PWA add-to-homescreen, built for phones and tablets today. Native mobile apps are on the roadmap.
Built-in AI translation on messages, broadcasts, and activity updates, included at no extra cost. Staff can also draft updates with Write with AI. Optional website enquiry assistant for growth teams.
100+ languages — 20 popular languages listed first, including Arabic, Hindi, Urdu, Malayalam, Tamil, German, Spanish, and more
Preferred language on profile, one-tap translate after the first time
Unlimited for normal centre use, no per-message fees
Search 100+ languages in the app — 20 popular choices listed first for faster access.
The full product, admissions, leads pipeline, attendance, activities,
messaging, billing runs, PWA-ready portals, and embeddable enquiry forms,
on your own dedicated deployment with white-label branding included.
Packaging is based on centre size and active students.
See how we size a plan
, then book a demo for a tailored walkthrough.
The UAE is our first market. Deployments are configured for UAE centres by default | AED, 5% VAT, and Asia/Dubai timezone, while the platform serves early childhood providers worldwide.
No. DaycareMate is a global early childhood management platform. The UAE is our first market, and we configure deployments for UAE centres by default (AED, VAT, Asia/Dubai timezone).
Does DaycareMate support UAE VAT?
Yes. VAT rate is configurable per deployment. UAE centres typically use the default 5% VAT with per-line taxable flags on invoices.
What currency does DaycareMate use?
Currency is configurable per centre. AED is the default for UAE deployments.
Can DaycareMate work for centres outside the UAE?
Yes. Currency, timezone, and tax settings are configurable per deployment. The platform is built for early childhood centres worldwide.
Frequently asked
Answers to the questions every centre director asks first.
Is DaycareMate only for daycares?
No. DaycareMate serves preschools, nurseries, daycares, childcare centres, early learning centres, Montessori schools, kindergartens, and playschools worldwide.
Is DaycareMate hosted per centre?
Yes. Every customer gets a dedicated deployment, your own database, your own private object storage, your own CDN, your own transactional email identity. We do not share infrastructure between centres.
What does white-label mean?
White-label means the software runs under your centre's brand, not ours. Your centre name, logo, and favicon appear on your dedicated deployment, and invoice PDFs carry your branding. Parents and staff see your centre's identity; DaycareMate powers the platform behind the scenes.
Is DaycareMate white-labelled for our centre?
Yes. Each centre gets a dedicated deployment with your branding: centre name, logo, favicon, and branded invoice and receipt PDFs. Your families experience your centre's identity on a platform built for early childhood operations.
Can I run multiple centres on one account?
Today, each centre gets a dedicated deployment. Multi-campus within one deployment is on the roadmap.
Does DaycareMate include AI translation?
Yes. AI translation is included in your DaycareMate deployment, unlimited for normal centre use. Parents and staff can tap Translate on messages, broadcasts, and activity updates in 100+ languages.
Which languages does AI translation support?
DaycareMate supports the full ISO 639-1 language list (100+ languages). Popular choices for UAE and international nurseries are listed first; search finds the rest. Users save a preferred language on their profile for one-tap translate.
Is message content sent to an AI provider when translating?
When someone taps Translate, that text is processed server-side by our AI translation service. API keys and processing stay on the server, nothing is exposed in the browser.
What is Write with AI?
Write with AI is a staff writing assistant. Teachers and admins draft activity updates from a short note or photos, progress summaries from their observations, and messages. The result prefills the form. Staff still review and post. Parents never see the button.
Does DaycareMate include an AI assistant?
DaycareMate includes two in-app AI tools: Translate for families, and Write with AI for staff drafts. Separately, subscribing centres can deploy a 24/7 AI enquiry assistant on their website. That chatbot is for prospective families; your team reviews conversations and converts qualified enquiries into your leads pipeline.
Do chat enquiries automatically become leads?
No. Contact details shared in chat are saved to Leads → Chat inquiries. Your team reviews conversations and adds qualified enquiries to the pipeline with one click.
How does the AI assistant collect contact details?
During natural conversation, the assistant may politely ask for name, email, or phone when engagement and intent are high. Parents can skip and keep chatting. Shared details and chat summaries are saved to Leads → Chat inquiries for review.
Can parents pay online through the system?
Not in the current release. Payments are recorded manually (cash, transfer, card outside the system) or via parent payment proof submissions that admins approve. Online payment gateways are on the roadmap.
What mobile apps are available?
Today, Parent, Teacher, and Admin use responsive web portals with PWA install (add to your home screen). Native Parent and Teacher mobile apps are on the roadmap; the platform REST API is built to support them when they ship.
Can I use my own currency and timezone?
Yes. Currency, timezone, and tax/VAT are configurable per deployment. UAE centres typically use AED, 5% VAT, and Asia/Dubai timezone by default.
Where is my data stored?
Each centre gets a dedicated deployment with its own database and private storage in the cloud region you choose. Photos and documents are served via presigned URLs that expire on each request.
How does parent onboarding with magic links work?
Admins send an invite; parents open a secure link, verify their email, and complete child profiles, guardians, siblings, and required documents step by step. Nothing goes live until your team approves the admission.
What happens when we approve an admission?
Approval creates the parent account, student record, linked guardians, stored documents, and the first invoices from your fee plan in one flow, no retyping data from spreadsheets or PDFs.
Can we customise fee plans and billing cadence?
Yes. You define fee plans, deposits, registration, and tax treatment per line. Billing runs can follow your weekly or monthly rhythm; tax rates are frozen on each invoice at issue time.
How do teachers use attendance and leave?
Teachers check children in and out from the classroom roster or via QR scan. Parents submit leave requests in advance; approved leave auto-marks attendance as absent.
Can we message individual parents or broadcast to everyone?
Teachers message each child's household directly. Admins can broadcast announcements to all enrolled families or target specific classrooms.
Is there an embeddable enquiry form?
Yes, embed an enquiry form on your website or link to a hosted register page so leads land in your pipeline with consent capture.
Who can see a child's photos and activity feed?
Only staff roles you authorise and that child's own parents or guardians. Row-level checks run on every request, parents never see another family's children. Likes show counts only to other families, and comments stay in a private per-child family thread with staff.
What languages are supported?
The app UI is English. AI translation supports 100+ languages for messages, broadcasts, and activity updates. Currency, timezone, and tax settings are configurable per deployment for centres worldwide.
Ready when you are
Ready to modernise your centre?
Book a tailored demo and we'll show you how every step, from enquiry to invoice, fits together.
