Childcare management platform
Childcare CRM that turns enquiries into enrolled families
Capture leads from your website, review conversations, and start admissions with one click — inside the same platform you run daily.
- Built for all ECE provider types
- Admin, Teacher & Parent portals
- Magic-link parent onboarding
- Daily activity feed with photos
Growth for childcare centres starts before enrollment. DaycareMate includes a leads pipeline, embeddable enquiry forms with consent capture, and an optional 24/7 AI website assistant for subscribers.
CRM built into your operations platform — not a separate sales tool that doesn't know your classrooms.
Why centres switch
Problems we solve
Common operational pain points for centres like yours — and how DaycareMate addresses them.
Enquiries lost after hours
Optional AI enquiry assistant captures parent questions on your website 24/7 — your team reviews and converts qualified leads.
Website forms that go nowhere
Embeddable forms post directly to your leads board with GDPR-style consent proof.
No bridge from lead to admission
Start enrollment from a lead with a magic-link invite — no retyping family details.
Chat inquiries need human review
AI conversations do not auto-create leads. Your team reviews chat inquiries and adds qualified families to the pipeline.
Capabilities
What's included
Every feature below is implemented in the DaycareMate platform — not roadmap promises.
- Admin leads board with status tracking
- Embeddable enquiry forms and hosted /register page
- Optional 24/7 AI website enquiry assistant (subscribers)
- Chat inquiry review in Leads → Chat inquiries tab
- One-click lead → admission conversion
- Marketing consent capture on public forms
- WhatsApp admission invite sharing
FAQ
Questions about childcare crm
Does DaycareMate include an AI assistant?
For subscribing centres, we can deploy a 24/7 AI enquiry assistant on your website. Your team reviews conversations and converts qualified enquiries into your leads pipeline.
Do chat enquiries automatically become leads?
No. Your team reviews chat conversations and adds qualified enquiries to the pipeline with one click.
Can I embed a form on my existing website?
Yes. Use our public leads API or native HTML form — leads appear in your admin board with consent records.
Is the CRM separate from admissions?
No. Leads and admissions share one platform. Converting a lead starts the same magic-link admission flow your team already uses.
Is consent handled automatically for chat leads?
No. Email consent is not auto-captured from chat widget inquiries. Record consent on the pipeline lead before starting enrollment.
Explore more
By provider type
Ready when you are
Ready to modernise your childcare centre?
Book a tailored demo and see how admissions, daily care, and billing fit together on one platform.